Vehicle Inspection Application

Fleet Maintenance And Repair



Next to Pre-/Post Trip inspections is the checking of fluids and filters. All passengers should be familiar with the importance of oil changes and filter renewals. These items are even more important for commercial vehicles. Clogged filters can cause a reduction in fuel mileage for commercial vehicles. This inspection looks at high wear areas and items that need replacing more often. To find out how often each type is recommended, check with the manufacturer of your equipment or owner's manual.
You should also conduct frequent inspections that look deeper, inspecting items such as: Check your engine oil and change your filter, Oil pressure, Transmission fluid, Check the fuel filter and system, Cooling system, Mounts for engine and transmission, Drive shafts, or CV joints, Belts and Hoses, Tune-ups, Electrical, System components, Brake system, Steering and suspension, Tires, Wheels and Rims, Exhaust system, Frame and undercarriage, Exterior and Interior lights, Mirrors, glass and body, Windshield wipers, Horn, Seat structure and seat belts, Fluid leaks, Auxiliary Systems. You will be unable to keep up with the issues and you could end up having to pay a lot more.


These semi-trailers have many similar maintenance issues, despite their differences in style and use. Here are some of these common problems semi-trailers experience while being transported across the country. COMMON SMALL-TRAILER ISSUES Faulty Brake Lines & Pads. A bad or missing gladhand connector can cause problems when hooking up your caravan. This will cause air to escape from the seal. It prevents air moving down the line and reaching each wheel piston.
If the gladhand connector is tight, the brakes can engage but not at the same force on each tire. This could be because the reserve tank is not retaining enough air pressure. The piston pushing the brake pad against a drum cannot be moved if it isn't under enough pressure. Condensation also can build up in your reserve tank or your brake line. If you haul during the winter, you could end up with ice within your brake line. This ice blocks the air flow to the brake pad and causes serious problems. Low winter temperatures may also cause the drum to freeze. Checking your semi-trailer tires. Tire Failures. Tire failures account to one-half of all truck crashes. If trailer tire maintenance is not done properly, it can lead to a tire blowout. Trailers with misaligned axles or under-inflated tires could lead to a tire blowout. In summer, when temperatures are warm enough to cause tire air to expand and hot asphalt creates friction, the risk increases. In winter, poor traction can be a problem especially if the treads of the tires are not maintained. Also, tire pressures could drop beyond what is necessary. Poor aerodynamics may lead to increased drag. This puts greater stress on the tractor's engine, the brake lines and the tires. This can cause the engine to fail or put more stress on other components. An assessment of a fleet's aerodynamics may lead to increased profits. Fuel is one the biggest expenses trucking companies face. Both the tractor trailer and tractor can have electrical issues. Neglecting preventative maintenance can lead electrical shorts. These can cause anything from safety lights to refrigeration compressor failures. Although they are not as life-threatening as other problems, they are enough to make your trailer unusable. You should pay extra attention during the summer as electrical issues are more likely to occur due to increased heat and stress on the wiring. Additionally, due to the importance of electrical connections and lights these issues can result in additional downtime as well as a rise in your CSA score.

Fleet Maintenance Record Software


The FMCSA requires that documentation regarding maintenance schedules or repairs be kept for at most one year during vehicle use and for a minimum of six month after decommissioning. This requirement means that you can save time and money by having preventative maintenance plans written and planned ahead.

Commercial Fleet Management Software



Electrical: Vehicle lights are used to communicate your presence with other drivers. Before your driver takes control of a vehicle, check that the warning lights, turn signals and brake lights work properly. It is also possible for drivers to double-check the electrical system by checking that all wires and interior lights are functioning.

Make sure you document your preventative maintenance. Pre-trip checklists are great for documenting preventative maintenance. The FMCSA however requires that every vehicle has at least one year worth of documented and planned service to be compliant. Many truck drivers and fleet managers relied on paper documentation in the past, which could be lost, destroyed or stolen.

Commercial Fleet Management Software
Fleet Maintenance Log

Fleet Maintenance Log


Tires are an important part of any vehicle. They are often the most worn and need to be replaced. If the tire isn't properly maintained, it could pose a serious safety hazard to semi trucks. This is why it's important to inspect both tread depth as well as air pressure regularly.

Fluids: Semi-truck drivers can be affected by leaky fluids that can lead to costly and difficult problems. If there has been any leakage, the driver should check under the truck. Drivers need to check the levels of their coolant and antifreeze, as well as fuel and oil. Checking the air pressure, oil pressure, temperature and pressure will help ensure that all your fluids function properly.

Best Cmms Maintenance Software



Inspecting Tires. Regular inspection is important as tires are susceptible to wearing out quickly. Check for any bulges, uneven wear or cuts, abrasions and cuts along the sides and tread area. The tread depth gauge can be used to determine the tread depth on each tire. It is important to ensure that your tires meet the federal minimum tread depth requirements. As part of preventative maintenance, you should inspect your tires. Check for damage to the sidewalls and any cuts. Examine for unusual wear-out patterns. Check the wheel bearings and lube cap. Record the tire pressure. Verify that there are no loose lug nuts.Check for cracked or damaged wheels. Record and check tread design. For leakages, check wheel bearings and axle-flange seals.
Electricity. Preventative maintenance activities are made easier by electrical components. Check that the trailer's headlights, flashers and turn signals are working properly. You should inspect the lens for cracks or holes. Verify that the wiring throughout the truck is free from cuts and abrasions. Also, inspect the batteries for corrosion or loose connections and replace any leakage immediately.

Commercial Fleet Management Software

Bit Inspection Form



FMS provides companies with a more complete view of their operations. So businesses can make informed decisions regarding how to dispatch vehicles and organize routes.

FMS is used by many industries. It helps airlines coordinate flights and taxi companies to dispatch vehicles. It also allows construction companies to track trucks, rigs or cranes. FMS also assists governments and schools in managing buses and public transport. The right FMS will be beneficial to you if your business uses mobile assets or vehicles.

Bit Inspection Form

Frequently Asked Questions

Fleet management is the practice of optimizing and managing a company's vehicle fleet, including the acquisition, operation, and maintenance of vehicles and associated assets. Fleet management includes the identification of needs, acquisition of the required vehicles, coordination of their use, and the provision of support services.

Fleet maintenance is a proactive and regular regimen of checkups, inspections, and repairs on vehicles, machinery, and equipment belonging to an organization's fleet. Fleet maintenance is a crucial part of ensuring the safety and reliability of an organization's transportation system.

Fleet management outsourcing refers to the process of contracting a third-party to provide vehicle management and/or fleet management services to a business. Fleet management outsourcing can improve efficiency, provide a cost-effective alternative to in-house vehicle management, and improve communication and coordination between the business and its vehicles.